How Should Staff Prepare for a Business Photo Shoot?

Employee photos are an exceptional tool if you want to enhance your brand image or just show off your company to potential clients. A business photo shoot and staff headshots can provide a professional company impression. To have a great business shoot will require planning, persistence, and flexibility. And you’ll also need an experienced professional photographer. If you are wondering how you can prepare your staff for a business photo shoot, we’ve put together some tips to make the process go smoothly for you. 

Organizing a Staff Headshot Session

To begin organizing your staff headshot session and business photo shoot, you’ll want to determine your objective. You may want to discuss it with your marketing and/or public relations departments. Staff headshots are useful in a variety of settings and can be used in numerous ways to enhance your company’s professional appearance and display your unique culture and environment. Your leadership team should discuss where and how the staff headshots and business photos will be used. They can be used on a company website, sales materials, or brochures. Perhaps you are creating an “About Us” page, bios for your team members, or a bio page for staff members. No matter what the primary objective of your business photo shoot is, just make sure your leadership team is in agreement before booking a professional headshot photographer. 

Here are a few questions to ask yourself as you begin organizing a staff headshot session.

• What purpose will the staff headshot photos serve?
• What impression do we want the images to give our clients or potential clients?
• What image do we hope to portray, friendly and fun-loving or serious and trustworthy?
• Do we have a suitable background in the office or business area for a staff headshot or business photo shoot session?

Once you have answered these questions, you are ready to start discussing your ideas with a headshot photographer. They will be able to offer professional guidance and advice on the best way to create staff headshots that will align with your company’s vision and culture, whether you are a young tech startup or a mature law firm.

6 Ways to Prepare Your Staff for a Business Photo Shoot

Once you determine to have a staff photo shoot day, it’s important to get your entire team prepared. Organization and preparation will help set you and your team up for success. It will also make the process and your life easier. Additionally, it’ll make sure it all goes smoothly, and your staff can walk away having had a pleasant experience. Here are 6 ways to prepare your staff for a business photo shoot.

1. Manage The Time Effectively

Managing your time effectively will help the photo shoot run smoothly. Keep the rest of the day open by not planning any events before or after the shoot. Sometimes, a shoot will take a bit longer than planned. If you will need the photographs by a specific date, make sure to schedule the shoot several weeks earlier, so the photographer has plenty of time to edit and prepare them. You may find it best to schedule the photo shoot earlier in the day, such as an hour or so after the business day starts.

2. Create a Detailed Schedule

It’s important to create a detailed schedule for the staff photo shoot. Include some extra time in case it takes a bit longer than you planned. Make sure to factor in some time for setting up and breaking down equipment, etc. Providing a clear outline of the day and sharing it with your staff will ensure everyone is prepared. If you plan the shoot outside, make sure to have a plan B in case of inclement weather. Also, include your building manager when distributing the schedule, so they will be able to prevent conflicts during the time slot.

3. Make a List

Making a general list of the details of the day will help the photo shoot run smoothly. The list can contain information like the location(s), participants, wardrobe, etc. This helps keep everyone on the same page and helps them know where they should be and when.

4. Communicate Instructions with Staff

It may seem a bit obvious, but make sure to let your staff know when the professional photographer will be there for the business photo shoot. Letting them know in advance helps alleviate confusion. When your staff feels better prepared for the event, they will be able to relax.

5. Send Reminders

Once you establish the date and time for your business photo shoot, send out a notice to your staff well in advance. Then, you’ll want to send a couple more reminders as the date approaches. You may want to send one out a couple of weeks prior, then a week before. Make sure the reminders contain the information they will need, such as the time of the shoot, what to wear, etc.

6. Determine Appropriate Attire

Communicate with your staff about any specific wardrobe requirements you may have. If you want to achieve a conservative, corporate look, you may want the men to wear a jacket and tie; women may need to wear a dress or blouse. There are a lot of stereotypes about what to wear for a business photo shoot. Some say don’t wear patterns, layers, or stripes. But some of the older problems caused by these types of styles have gone by the wayside with the use of the modern camera. However, here are a few tips to pass on to your staff.

• If you have corporate colors, recommend staff members wear them to the photo shoot.
• Make sure clothes are clean and pressed.
• If you are wearing new clothes for the business photo shoot, make sure to try them on beforehand.
• Make sure clothes fit well. There shouldn’t be any baggy, bulky, or ill-fitting clothing worn.
• Jewelry should be simple and minimal.

Book Your Business Photo Shoot with Kyle

It’s necessary to book a business photo shoot in advance. Minimally, it should be at least 2 to 3 weeks before the date, which gives you plenty of time to plan and announce it. Put it on your personal and company calendar. Make sure to put a few extra hours for the shoot on your calendar, as it can take a bit longer than you expect.

Why Choose Kyle for Staff Headshots?

As a business, you want to make a good first impression. Staff photos are an exceptional tool that can help you show your professional side and build a quick rapport with potential clients. To ensure the photos achieve your purposes, you need to work with a professional headshot photographer like Kyle Bondeson, who has over 14 years of experience. Kyle offers competitive pricing, professionalism, and a stress-free business photo shoot. He will communicate with you each step of the way to ensure you and your staff are well-prepared and ready.

Are you ready to schedule your business photo shoot and staff headshots? Reach out to Kyle Bondeson Photography by filling out the online form. He will answer your questions and provide pricing for team and staff headshots. Contact a professional you can trust!